The group feature in Project Insight allows for system administrators to configure users into groups of users. One user can belong to an unlimited number of groups. For more information on using and assigning groups, see the Groups article.
There are three primary purposes for groups starting with permissions. If permissions are not in use by your organization, you may find other useful reasons to set up groups by reviewing the following three most common purposes.
- To ensure Folders are only viewed by the desired users you can edit the Folder and correct the permissions to the group. Managing group members automatically controls access without having to change folder permissions, making groups the most preferred method for permission management.
- In Notification Settings you are able to select an Entity Type named Group. Members of the group are all part of the configured alert for sending email, instant messages and online notifications.
- Project Resource Assignment
- When assigning a group of resources to project you are taking a shortcut to add multiple individual resources at once. This is different from those features listed above because changes to group membership do not change the project assignments previously made using the group assignment.