Clicking on the Resources tab in any of the Add Task - General forms will allow you to add resources to the task.
The System Administrator and/or the Project Manager will have configured the system to set what data is entered for each resource. There are other options right on this form which changes what data is entered (see Auto-Calculate below). The following is a list of all the data fields which are available, but not all may show on your system.
ResourceUse the drop down to select a resource for this task. Only resources who have been previously added to this project will appear in the drop down list (see Add Resources to Projects). To narrow the information in the list, start typing in the resources first or last name and the list will narrow to display only those matches. Click on a resource to select it.
Task OwnerIf there will only be one resource on the task, then this resource will be the task owner. However if there will be multiple resources, a single task owner must be selected. One will always be set by default, but you can click on the radio button in the Task Owner column to change it. You may have settings turned on to only allow task owners to update task status. You can also run task reports by task owners.
WorkThe number of work hours that it is expected that it will take this resource to do the task.
Note* This column will appear depending on your task settings. If you are auto-calculating the Resource Work, then this won't appear because it will be calculated automatically. See the Default Task Adjustment Type topic in the Default Project Options for more details.
% of DayThe percentage of the resources work day that they will be working on this task.
Note* If you are auto-calculating the % of Resources Workday, then this won't appear because it will be calculated automatically. See the Default Task Adjustment Type topic in the Default Project Options for more details on how this works.
Res. Type/Role - AssignmentThe Resource Type/Role that this specific user will be performing for the task.
Note* This column only appears if you will have multiple resources assigned to one task and they may have different roles on the task. See the Enable Resource Type/Role to be set by Task Assignment topic in the Default Project Options for more details on how this works.
If you have multiple resources on the task but they are going to have the same resource type/role, then you may not want to enter that role here for each individual resource. Instead you can just enter it once in the Resource Type/Role column for the task.
Burden ($) and/or Bill Rate ($)Depending on the settings chosen by the project manager, you may also be able to select a Burden ($) and/or Bill Rate ($) for the resource to apply to this particular task. Normally however, burden and bill rates are entered and maintained elsewhere (see Project Costing Rate Flow). You would only enter rates here, if you were not using the standard rate flow or there was an exception for this one task.
- Burden ($) represents the cost per hour in dollars for the resource. Entry for any specific resource will override the default Burden ($) entry calculation for the task whenever this resource enters time for this task.
- Bill ($) is the billing rate per hour for the resource. Entry for any specific resource will override the default Bill ($) entry calculation for the task whenever this resource enters time for this task.
Click on the add icon to add the resource to the task. Then, if needed repeat for any additional resources that will be assigned to the task.
Additional Resource SettingsThere are some additional resource settings that you have on this form:
Work HoursThis is the total number of work hours required for this task. You can enter this total and then Project Insight will prompt you how to allocate that to the resources if there is more than one. If there is only one task resource, then that resource will be assigned those same number of hours. Alternatively, you can enter individual work hours for each resource and then this total will be automatically calculated from that.
Auto-CalculateThis temporarily changes which data is automatically calculated as part of the formula used to measure the resource(s) work allocation to the task (% of Resource’s Workday), the duration within which the work will be performed (Task Duration) and the amount of work required for the completion of the task (Resource’s Work).
The default calculation is displayed but you can change it temporarily. When you change it, the display may change to reflect that new setting and the data you enter for it.
% of Resource’s Workday - allows the project manager to set a schedule based on the duration of the task, while manually entering the total work (hours) to complete the task. The system then automatically calculates the percentage of each of the resource’s workdays that will need to be allocated in order to complete the task.
Resource Work - allows manual entry of the duration and the % of resources workday, then uses those values to automatically calculate the total work that will be applied to the task.
Task Duration - allows the manual entry of the total work and % of resource’s workday. This setting will calculate the duration automatically after the task is submitted. If multiple resources are assigned to the task, the duration will calculate based on the duration for the resource who requires the longest duration to complete the task. The % of resource’s workday for all other task resources will adjust in accordance with the duration value calculated above.